Direct Registration System streamlines stock ownership, makes the transfer of shares easier and more efficient
Later this month, ALLETE will complete its first year of using DRS, a service in which shares of ALLETE stock are owned, recorded and transferred electronically without the issuance of a physical stock certificate.
DRS is the abbreviation for Direct Registration System, and it was begun at ALLETE in conjunction with the reverse stock split in September of 2004. Because of the reverse split, investors were asked to exchange their old ALLETE stock certificates for those held in paperless DRS form.
Since then, stock certificates representing millions of shares have been exchanged for DRS shares. There are still more than 900,000 shares of ALLETE in certificate form that must be exchanged, according to Kathy Douglas, supervisor of ALLETE’s Shareholder Services.
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“Using the DRS service gives shareholders a level of safety they don’t have with stock certificates,” Douglas said. “It’s safer, and it’s a much more efficient process, both for shareholders and for us at ALLETE.” Although physical stock certificates will be issued to shareholders when requested, there are many advantages to moving beyond paper certificates to a book-entry DRS system
For one thing, physical stock certificates tend to disappear. In an average year, approximately 1.7 million stock certificates are reported lost, stolen or counterfeited, according to the Depository Trust & Clearing Corporation.
In 1994, the Securities Exchange Commission (SEC) requested that the securities industry explore the means for providing investors with an additional approach to holding securities in certificate-less form. With this objective in mind, a joint industry working committee was formed, with industry members that included the New York Stock Exchange, the Securities Industry Association, The Depository Trust Company and the SEC.
Eventually the committee developed a system that gave investors three options for securities ownership:
- Street Name Registration: Securities are registered in the street name of the investor’s broker-dealer. While no physical certificates are issued to the investor, the broker-dealer issues, at least quarterly, account statements of the investor’s holdings. Th e broker-dealer pays dividends or interest to the investor, and provides the investor with mailing material from the issuer or transfer agent.
- Direct Registration: This option allows the investor to be registered directly on the books of the transfer agent without the need of a physical certificate as evidence of security ownership. While the investor will not receive a physical certificate, he or she will receive a statement of ownership and periodic account statements. Dividend or interest payments, proxy materials, annual reports and other information will be mailed from the issuer or its transfer agent.
- Physical Certificates: Certificates are registered and issued in the investor’s name. The investor will receive all mailings directly from the issuer or its transfer agent, including dividend or interest payments, annual reports, and proxies.
DRS enables participants and qualifying transfer agents to electronically move an investor’s security positions between streetname ownership and direct registration book-entry position. To support the industry’s move to direct registration, the NYSE modified its listing criteria to permit listed companies to issue book-entry statements in lieu of certificates for corporate action distributions such as spin-off s and stock splits.
ALLETE investors still have the option of holding their shares in certificate form. But those whose shares pre-date the reverse stock split of Sept. 21, 2004 must exchange their old certificates in order to receive dividends beyond that date. If you have questions or need more information about direct registration, call ALLETE shareholder services at 800–535–3056. |